Committee Handover Guidance
This quick reference guide is designed to aid current members of a committee hand over their roles to the newly elected committee for the following academic year.
Further information on all points is available within the Committee Handbook; relevant page numbers are with each bullet point.
Key Points
- Ensure that the incoming committee are familiar with both the Activities and Code of Conduct byelaws.
- Inform them that there must be at least 2 committee members present for committee training in September
Code of Practice (COP) Forms (Pages 15-17)
- Each Activity group must submit a Code of Practice every year, ensure that you inform the incoming committee on;
- How to complete the forms
- Who is responsible for completing each form
- When they must be completed by
- Code of Practice forms include
- Constitution
- Budget Plan
- Action Plan
- Risk Assessment
- Event Proposal Forms
- Trip Forms
- Accident Report Form
Finance (Pages 19-23)
- Inform the incoming committee of the group’s financial position
- If possible, provide an up-to-date balance statement.
- Give information of purchases made over the year.
Current Sessions
- Inform the incoming committee of regular member sessions that are currently held
- Where they are held
- Current room bookings (page 11)
- When sessions are held
- Any additional considerations for running the sessions
- Equipment needed for session activities
- Where they are held
Additional things to handover
- Inform the incoming committee of all social media accounts and their login information
- Email across any resources and old COP forms
- Introduce the incoming committee or give the details of key contacts for the activity group
- Coaches + Instructors
- Training facility staff
- Local sports teams
- Previous opposition from friendlies
